Can I use Google Apps for domain Email and still use a "sendmail" server to send emails?

Question

I am using Google Apps for domain to host the email from my domain and I've setup the MX records on my site according to the Google documentation. Can I also use a "sendmail" server to send additional emails from my webserver without there being a conflict with Google APPS?

Specific questions: 1) I want to add MX records for my sendmail server to my webhost to avoid getting mail sent from my sendmail server marked as SPAM (via an IP lookup.) Will the MX records for Google Apps and my sendmail server conflict in any way? 2) Will Google Apps email still work correctly if I have a seperate sendmail server operating? I want Google Apps email to receive all of my emails, and only want to send extra mail from my sendmail server.

The main reason I want to have my own sendmail server is to have no limits on the number of emails I send out (currently my Google Apps email limits me to 250 sent emails a day per email account.)

If there is anyone out there who has done exactly this, please speak up!

Scrooge

Answer 1

MX records only affect receiving mail. Off-site servers trying to send email to your domain use MX records to determine which host(s) to send the mail to. You can set up a sendmail host to send mail without it having any effect at all on your MX records or your receiving mail. (SPF records do affect sending mail; if you use SPF, then you'll need to update it to list both your Google Apps hosts and your sendmail hosts.)

EDIT: Since your sendmail host is only for sending mail, it should not be listed as an MX record. Listing it as an MX record has several disadvantages:

• It may receive mail that's intended for your Google Apps host. (Even if you give it a lower priority, it may receive mail if your Google Apps host is down, or if there's an intermittent DNS or network failure, or...)
• It will receive spam, so you'll have to set up spam filters on the sendmail host, or you'll have to reconfigure your Google Apps spam filters to trust the sendmail host (otherwise they won't recognize the real sender of the spam).
• If you block SMTP to your sendmail host, to avoid the first two problems, then you may be penalized by spam filters (as jasonrm mentioned), and you may delay the delivery of legitimate email (if someone tries to email your sendmail host for whatever reason and is blocked).

Not listing a sendmail host in your MX records may cause some spam filters to slightly penalize you, as Zoredache mentioned, but setting up SPF instead should avoid this. (Any well-designed spam filters will honor SPF over MX records.)

If your sendmail host will be sending any email to your own users, you'll also need to make sure to configure it to relay email for your users to your Google Apps host.

Incunabula

A few spam products do look to see if the sending server is listed as the MX. But usually this is very minor component of the scoring processing. – Ocrea

Answer 2

Can I also use a "sendmail" server to send additional emails from my webserver without there being a conflict with Google APPS?

Yes

I want to add MX records for my sendmail server to my webhost to avoid getting mail sent from my sendmail server marked as SPAM (via an IP lookup.)

No, you don't want to do that. Instead you probably should look at setting up an SPF record

Will the MX records for Google Apps and my sendmail server conflict in any way?

If you set MX records for the same name (domain.org) for both, then yes, they will conflict, mail will go to one or the other. Whichever has the lowest preference and is available at the time the sending MTA attempts to deliver will probably receive the message.

Ocrea

Answer 3

Haven't done exactly what you're asking, but since when does that stop folks from giving advice? ;)

1) So long as you add the MX records for your "send only" servers with really low priority (50 for example, where all the gmail servers are less than 20), unless there is a badly implemented mailer or gmail is down, no mailer should ever try and talk to your low priority servers. If all you care about is MX records, port block inbound SMTP to those servers as well to further ensure the mail never goes to the wrong spot. That might throw off some spam detection schemes if they actively try and connect back to the source sendmail, but I don't think that is common. You always could run a local redirect also, so if mail does come in for some reason, you can then push it right back out to gmail as soon as possible.

2) Can't see any reason why not. If you never allow email to be delivered to your outgoing servers and do the low priority, should work just fine.

Also, make sure to include all the servers that might send mail in your SPF text record. A spam filter should be checking and trusting that at least as much as MX records, as not all companies use the same inbound server for outbound.

Jit

Answer 4

You can add new TXT record in DNS with the next text:

v=spf1 include:_spf.google.com include:_spf.myhoster.com ~all

Then you can test the result with any DNS checker (online service). For example:

https://mxtoolbox.com/SuperTool.aspx?action=spf%3aexample.com&run=toolpage

Then go to server console on your hosting and execute the next command:

mail -s "Test mail form console" [email protected] < /some_file.txt
sendmail [email protected] < /some_file.txt
php -r "mail('[email protected]', 'Test PHP mail()', 'Test message');"
php -r "mail('[email protected]', 'Test PHP mail()', 'Test message', 'From: [email protected]');"

If you got message from "[email protected]" then modify the next parameter in PHP.ini:

mail.force_extra_parameters = [email protected]

Imray